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Human resources, or HR for short, is an organization's focus on its most important asset, its people. An HR employee or a human resources department helps manage the end-to-end employee lifecycle from pre-hire to retirement and everything in between. However, in small, medium, and large employers alike, this can often revolve around paperwork and processes throughout the employee lifecycle instead of the people themselves.
HR software is designed to streamline routine HR tasks and responsibilities while eliminating manual processes, paperwork, redundancies, duplicate data entry, and multiple systems. HR software often provides a single-employee database, where all employee data is kept safe in a secure, cloud-based system. This single system can help manage employees throughout the entire lifecycle, from onboarding and recruitment to benefits administration and payroll.
In the rare instance where an HR software solution is not a single platform or tightly integrated suite of applications, open APIs and standard integrations should be available, which will allow for up-to-date employee information with real-time reporting and dashboards. This way, even if you can't get everything under one roof, you won't have to worry as much about duplicate data entry and so on. Automation should also be available throughout the employee lifecycle with workflows, configurable checklists, and standard processes & policies that help reduce administrative workload and minimize compliance risk.
Core HR starts before the employee lifecycle even begins by creating job requisitions or descriptions that attract talent across an organization's open jobs and developing an employer brand with existing team members. The HR department or function is typically responsible for direct recruiting efforts including sourcing, evaluating, and tracking best-fit candidates and applicants or managing third-party recruiters.
As new hire decisions are made, offer letters are signed, and then employee handbooks, the employee onboarding process and the creation of the employee record, benefits enrollment, payroll setup, asset assignments, and training and certifications come into play.
HR doesn't stop there, it expands into ongoing employee performance and reviews, employee management, employee engagement, compensation management, benefits administration, incident tracking, leave management, straight on through the employee lifecycle to the exit interview and COBRA.
All these different responsibilities are intended to retain a happy and high-performing workforce and workplace, but there must be a core focus on HR compliance. Throughout the employee lifecycle, at every step, complying with federal, state, and local labor laws and legislation should be an employer's top priority.
The simple answer is... "HR software gives employers and professionals back the time spent on paperwork and processes so that they can focus on what their primary focus should be, their employees".
Human resources software and solutions streamline the management of HR processes and documentation, making it a crucial part of business and workforce management.
The best HR software is typically found in a single database platform or cloud-based software as a service (SaaS) HR solution, which allows for the management of employee information in a single employee record. This should eliminate mountains of paperwork, manual data entry, or re-entry of data throughout multiple systems for payroll or other core back-office functions. Not only will this help you better manage compliance, but it'll help you avoid losing important information (possibly violating recordkeeping requirements), and avoid making mistakes as a result of duplicate data entry.
The benefits of HR software can include, but are not limited to the following:
An HR software solution should have features that streamline HR operations, and allow for self-service while eliminating error-prone, manual tasks. It should empower companies to focus less on administration and more on HR strategy that allows them to manage, grow, and retain their employees.
HR software should allow you to streamline your HR management from start to finish and should include the following features:
Included in HR tasks and responsibilities are many other business functions that depend on constant employee data.
With a cloud-based HR system, you can streamline your onboarding, recruitment, employee benefits, timekeeping, performance management, and more. Specifically, HR enables organizations to automate core HR functions, including onboarding, while providing a single database that stores and tracks all employee information in one place.
HR software can have a plethora of features that span different areas of workforce management. Below is a sampling of some of the most important and common HR software features that every solution should include:
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HR software can be a core driver of employee engagement. Download our free eBook to learn more about the benefits and impact of positive employee engagement.
HR software can be a core driver of employee engagement. Download this free employee engagement whitepaper to learn more about the benefits and positive impact employee engagement can have on organizations.
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